No industry is without its faults. Regardless of the unique circumstances that every company faces, there is one thing that all businesses have in common-email. Everyone is always trying to decipher the formula behind creating effective emails. 

Everybody writes email and all of us are innately curious of how to write effective emails, and this is what we are going to be discussing today. Email remains one of the most popular ways to communicate with others 

Based on a study from Radicati, there are over 3.7 billion email users worldwide, and this number is going to continue to rise. 

Emails are an effective channel of marketing with an ROI that is 5x more effective than social media, direct mail, and paid search.


Adobe has made the discovery that half of all consumers prefer being contacted through email, instead of other channels of communication. Additionally, email newsletters have highly reported positive experiences by consumers, according to recent surveys.

With that being said, understanding the importance of emails and writing compelling emails, are two different concepts. If you aren’t sending the right kind of emails, you will lose viewers. 

Did you know that 66% of users unsubscribe from emails if it doesn’t appeal to their interests?

It’s not something that everyone is well-versed in, but if you follow these step by step instructions, it will help you make leaps and bounds in engaging with your audience.

Writing Emails With Audience Segmentation

Knowing that email is impactful is a great start, but we understand that it’s time-consuming to individually email everyone on your contact list. 

Each email needs to be personalized and when your consumers are easily segmented, it’s easier to send this content to them. 

Messages will be based on the interactions that your customers are making with your company and its products. Email list segmentation is vital for your efforts to be more personable with your clientele.

For instance, following up with your consumers through a thank you email is a practical way to show that you care about a purchase they made with your company. 

Or maybe this isn’t the case for certain consumers. Maybe they added something to their shopping cart, but backed out of purchasing it at the last second. You can send them a discount code in order to bring them back to your business. 

MailChimp recently measured 11,000 segmented campaigns versus non-segmented campaigns from all of the same consumers. It uncovered that segmented campaigns outperformed their non-segmented counterparts throughout all of the metrics.

So how can you effectively segment your email lists? Including basic demographics like age, sex, and location are a perfect way to get started. 

Typically speaking, men and women will respond differently to the emails, but this is to be expected. However, demographics aren’t the most effective ways to segment your email lists.

Marketing automation platform MailChimp offers a plethora of audience segmentation options based on engagement, behavior, and other factors that could be useful to you.

These behavioral triggers are more effective in assessing a customer’s response. Recommended purchases, for example, work regardless of age, sex, or location.

Behaviors such as buying, canceling, subscribing, and abandoning your shopping cart can be addressed with individualized emails.

Targeting behaviors is one of the most effective tools for marketers. It helps them in identifying what strategies work and which ones don’t work as well. 

With an email marketing strategy that prompts consumers to open your emails, you will increase the likelihood of having superb conversion rates. 

Behavior segmentation is also an easier method for automating emails. This is an important part of the sales cycle, and you are leaving money on the table if you’re not capitalizing on it.

How to Write Emails By Building On Previous Goals

img9 It’s important to have goals for your email campaigns. If not, you’re just aimlessly sending emails that you are hoping have an impact on your audience. This isn’t an effective strategy

There are only 4 kinds of emails that you can compose:

  • Narrative: Telling a captivating story
  • Descriptive: Illustrate your product or service effective words
  • Expository: Teaching your audience how to do something.
  • Persuasive: Enticing your readers to take action.

Each email type will have a certain tone and goal. Let’s say your goal is to persuade customers to complete a survey about their experience.

There needs to be a direct call to action, with impressive graphics, that will entice users to click on the links. That should be the focus of a short email that explains the benefits of taking the survey with full details.

An expository email is great at explaining everything, so your customer can understand everything about the topic. These usually come in the form of newsletters, but this is not always the case.

Steps for Composing The Perfect Email

Now we will begin to analyze all of the essential steps for putting together a perfect email.

img10 Step 1- Subject Lines: There is only one chance at a first impression and having a strong email subject line is very important in making this impression. It can determine if the email even gets read or not. 33% of recipients open an email based on the subject. Keep the subject short and sweet, but make it compelling enough for your consumers to gravitate towards it.

Step 2-Keep Emails Short and Friendly: One of the worst things you can do is stuff your emails with excessive amounts of information. The document will be too long, and it’s unlikely that your audience will read it, in its entirety. You can spread out the information in a series of emails that it’s clear and concise.

Step 3- Relevant Information and CTA’s: Emails need to answer questions that people are wanting to know. A CTA or call to action is important as well, because there is no other way to entice them without this feature.

Step 4-Personalize Emails and Use Second Person Point of View: Nobody wants to feel like they’re just another person without a face or identity. It’s important to greet your consumers with language that is conducive to the situation. It’s also important to compose these emails in the second person. Focusing on “you” opens a conversation and helps the customer to feel valued and recognized.

Step 5-Proofreading and Checking Grammar: It goes without saying, but your grammar and syntax need to be sufficient when compelling extensive copy in your emails. Typos can come off as spam, and it also delegitimizes your email and brand, because it indicates that you didn’t take the time to correct it before you published it. Make two rounds of edits to mitigate the chances of this happening.